SOUTHERNMOST HOCKEY CLUB
Onsite Emergency Action Plan | 2026-2027 Season | Key West, Florida
CALL 911 whenever a condition may be life-threatening or when the seriousness is uncertain. |
Purpose & Use
This plan establishes the actions Southernmost Hockey Club personnel must take during an emergency at a practice, game, clinic, tournament, or special event. Complete the site-specific fields, coordinate the plan with the facility and local emergency responders, review it before every season and event, and ensure it is immediately accessible onsite.
1. Site Information
Facility or Event | ______________________________________________ |
Street Address | ______________________________________________ |
Cross Streets or Landmark | ______________________________________________ |
Primary Activity Area | ______________________________________________ |
EMS Entrance and Route | ______________________________________________ |
Gate, Door, or Access Code | ______________________________________________ |
Nearest Appropriate Hospital | ______________________________________________ |
Facility Emergency Number | ______________________________________________ |
EAP Coordinator | ____________________________ Phone: ____________________ |
Plan Review | Effective: __________ Last Reviewed: __________ Next Review: __________ |
2. Emergency Equipment & Locations
AED Location | ______________________________________________ |
Backup AED / Offsite Plan | ______________________________________________ |
First Aid Kit | ______________________________________________ |
Emergency Phone or Radio | ______________________________________________ |
Ice Water & Cooling Supplies | ______________________________________________ |
Fire Extinguisher | ______________________________________________ |
Severe Weather Shelter | ______________________________________________ |
Emergency Exits & Assembly Area | ______________________________________________ |
☐ AED status indicator checked before activity. Pads, battery, pediatric capability, gloves, scissors, towel, razor, and CPR barrier are present and in date.
☐ Emergency access is unlocked and unobstructed. Facility address and emergency contacts are available to the person calling 911.
3. Emergency Response Roles
Role | Responsibility |
Person in Charge | Assesses the scene, stops activity, activates this plan, and transfers command to EMS. |
911 Caller | Calls 911, uses speakerphone when possible, gives the exact location and condition, and follows dispatcher instructions. |
Care Responder | Provides care within training, starts CPR, uses the AED, controls bleeding, or begins rapid cooling as appropriate. |
Equipment Runner | Retrieves the AED, first aid kit, emergency information, and other needed supplies. |
EMS Guide | Meets responders at the designated entrance, opens access, and escorts them to the patient. |
Crowd & Team Supervisor | Moves players and spectators away, maintains supervision, and protects privacy. |
Family Contact | Contacts the parent, guardian, or emergency contact without delaying 911 or care. |
Recorder | Documents times, observations, actions, responders, and transfer of care. |
4. Universal Emergency Activation Steps
1. Protect the scene. Stop play. Look for traffic, electrical hazards, fire, violence, weather, damaged equipment, or other danger. Do not enter an unsafe area.
2. Assess responsiveness and breathing. Use appropriate personal protective equipment. Do not move a person with a possible head, neck, back, or serious limb injury unless remaining in place creates greater danger.
3. Call 911 early. Provide the facility name, full address, exact patient location, condition, hazards, and best entrance. Stay on the line and follow instructions.
4. Send for the AED and first aid kit. Begin care within the responder’s training. Do not delay CPR, AED use, bleeding control, epinephrine, or rapid cooling while waiting for a parent or administrator.
5. Meet and direct EMS. Clear the route. Provide known medical information and a concise account of what happened and what care was given.
6. Supervise everyone else. Account for participants, control the crowd, preserve dignity, and prevent photographs or social media posts about the emergency.
7. Notify and document. Contact the parent or emergency contact, complete the SMHC Incident and Injury Report, preserve relevant evidence, and notify insurance or facility representatives when required.
5. Condition-Specific Response
Sudden Cardiac Arrest
☐ Suspect cardiac arrest when a person is unresponsive and not breathing normally, including gasping, or has seizure-like activity after collapse or a blow to the chest.
☐ Call 911, begin CPR immediately, retrieve and apply the AED as soon as possible, follow its prompts, and continue until the person responds or EMS takes over.
☐ Keep interruptions in compressions as short as possible. Rotate compressors when available. Do not withhold AED use because the patient is a child; follow the device instructions.
Serious Injury & Bleeding
☐ For uncontrolled or life-threatening bleeding, call 911 and apply firm direct pressure. Use a tourniquet only if trained and appropriate. Record the time applied.
☐ For suspected head, neck, spine, fracture, dislocation, or major trauma, stop activity, stabilize the person in the position found, monitor breathing, and wait for EMS unless the scene is unsafe.
Concussion or Head Injury
☐ Immediately remove any athlete suspected of concussion or head injury. Do not permit same-day return and do not attempt to judge severity onsite.
☐ Call 911 for worsening headache, repeated vomiting, increasing confusion or agitation, seizure, weakness or numbness, slurred speech, unequal pupils, inability to wake, deteriorating condition, or loss of consciousness.
☐ Notify the parent or guardian and require written medical clearance from an appropriately trained health care practitioner before return to practice or competition.
Heat Illness
☐ Stop activity and move the person to shade or air conditioning. Remove excess equipment and clothing. Begin active cooling and monitor continuously.
☐ Suspect heat stroke when altered mental status, collapse, seizure, or severe confusion occurs with heat exposure. Call 911 and cool immediately, preferably by cold-water immersion when available and safe. Do not delay cooling for transport.
☐ Do not give fluids to anyone who is unconscious, vomiting, confused, having a seizure, or unable to swallow safely.
Lightning & Severe Weather
☐ When thunder is heard or lightning threatens, stop activity and move everyone to the designated substantial building or hard-topped enclosed vehicle. Dugouts, open shelters, tents, trees, and rink boards are not safe lightning shelters.
☐ Resume only after at least 30 minutes have passed since the last thunder, and restart the clock after each new thunder. Follow stricter facility or public-safety instructions when issued.
Allergic Reaction, Asthma, Seizure & Diabetic Emergency
☐ Call 911 for breathing difficulty, swelling of the face or throat, blue or gray color, prolonged seizure, repeated seizures, first known seizure, severe low blood sugar, unconsciousness, or rapid deterioration.
☐ Help the person use prescribed rescue medication only as authorized and within training. Do not restrain a seizure or place anything in the mouth. Protect the head and time the seizure.
Fire, Evacuation, Violence & Missing Child
☐ Fire or hazardous release: call 911, evacuate by the safest route, assemble at the designated location, account for all participants, and do not re-enter until authorized.
☐ Violence or weapon: move away from danger, call 911, follow law-enforcement and facility instructions, and do not physically intervene unless necessary to prevent immediate harm.
☐ Missing child: stop routine departure, confirm attendance and last known location, notify the parent and facility, assign adults to controlled search areas, and call 911 promptly when abduction, danger, vulnerability, or an unsuccessful immediate search is suspected.
6. Family Notification, Transport & Release
☐ Do not delay 911 or emergency care while attempting to reach a parent or guardian.
☐ A minor who is ill or injured may be released only to the parent, guardian, authorized adult, or EMS, with the recipient and time documented.
☐ Club personnel should not transport a seriously injured or potentially unstable person in a private vehicle. Use EMS when emergency evaluation or monitored transport is indicated.
☐ Do not make diagnoses, promise outcomes, admit fault, or share medical information beyond those who need it for care, supervision, insurance, or legal compliance.
7. Post-Incident Procedure
1. Complete the report. Record objective facts, observations, times, witnesses, actions, notifications, and disposition before the end of the event or as soon as reasonably possible.
2. Secure records and evidence. Preserve video, photographs, damaged equipment, inspection records, waivers, rosters, weather information, and communications. Restrict medical and child-protection information.
3. Notify leadership and insurers. Notify the President, safety coordinator, facility, sanctioning body, and insurance carrier as required. Report suspected child abuse immediately to the Florida Abuse Hotline; internal notice is not a substitute.
4. Control return to activity. Enforce medical-clearance requirements and document restrictions. A parent waiver does not override required medical clearance.
5. Debrief and improve. Review what worked, equipment response times, access, communication, supervision, and corrective actions without assigning blame in the operational debrief.
8. Readiness Inspection, Training & Drills
Timing | Required Action |
Before Each Activity | Inspect surface and equipment; confirm AED and first aid access; verify emergency contacts, weather plan, and responsible adults. |
At Season Start | Review this plan with coaches, officials, volunteers, and facility personnel; document CPR, AED, and first aid certifications. |
At Least Annually | Coordinate with facility and local EMS, conduct and document an emergency drill, review the plan, and obtain Board approval for material changes. |
After an Emergency or Drill | Measure 911 activation, AED retrieval, EMS access, communication, and supervision; assign corrective actions and due dates. |
9. Approval & Distribution
EAP Coordinator | Name: ____________________ Signature: ____________________ Date: __________ |
President | Name: ____________________ Signature: ____________________ Date: __________ |
Vice President | Name: ____________________ Signature: ____________________ Date: __________ |
Facility Representative | Name: ____________________ Signature: ____________________ Date: __________ |
Copies Provided To: ☐ Coaches ☐ Officials ☐ Volunteers ☐ Facility ☐ EMS ☐ Board ☐ Event Staff
Emergency Quick Reference
POST THIS SECTION AT THE RINK AND KEEP A COPY WITH THE AED AND FIRST AID KIT. |
Facility | ______________________________________________ |
Full Address | ______________________________________________ |
Exact Activity Location | ______________________________________________ |
EMS Entrance | ______________________________________________ |
AED | ______________________________________________ |
First Aid Kit | ______________________________________________ |
Severe Weather Shelter | ______________________________________________ |
Call 911, Then Act
1. Stop activity and protect the scene. Do not place yourself or others in danger.
2. Check responsiveness and normal breathing. Send someone for the AED and first aid kit.
3. Call 911. Give the exact address, patient location, condition, hazards, and best entrance. Follow dispatcher instructions.
4. Provide immediate care. Start CPR and use the AED for an unresponsive person not breathing normally. Control severe bleeding. Begin rapid cooling for suspected heat stroke.
5. Meet EMS. Unlock access, clear the route, and escort responders to the patient.
6. Notify parent or emergency contact. Do not delay 911 or care.
7. Document. Complete the Incident and Injury Report and preserve relevant records.
Do Not Return an Athlete to Play
☐ Suspected concussion or head injury: no same-day return; written medical clearance required.
☐ Emergency transport, loss of consciousness, severe symptoms, or provider restriction: follow written medical direction before return.
Emergency Contacts
Contact | Information |
Emergency | 911 |
Florida Abuse Hotline | 1-800-962-2873 or report online through the Florida Department of Children and Families |
President | ______________________________________________ |
Vice President | ______________________________________________ |
EAP Coordinator / Lead | ______________________________________________ |
Facility Contact | ______________________________________________ |